How electronic invoice handling works
Information about Electronic Invoice Handling and automated Invoice Authentication (account payable) in 4 simple steps. Make your process faster, cheaper and more sustainable.
HOW ELECTRONIC INVOICE HANDLING WORKS
SCANNING AND INTERPRETATION OF INVOICES
With Ibistic Invoice System you don't have to type invoice data manually - whether you receive invoices in paper format or as PFD-documents. Also you don't have to scan or interpret the invoices information - Ibistic handles it all for you. This way you achieve an automated account payable process for your invoices processing. Ibistic has many customers who see the advantage of using a joint professional scanning and interpretation service that delivers high-quality invoice data electronically (guaranteed 99.8% accurate data) - at a reasonable price.
Consequently all invoices are ready for further automated invoice processing, accounting and authentication. The authenticated invoices are automatically transferred for accounting in the ERP/financial system. Furthermore there is a great deal of opportunity for automation of invoice workflow and accounting in the Ibistic Invoice System.
Read more about invoice scan and interpretation here.
DIRECT IMPORT, AUTOMATIC POSTING AND DISTRIBUTION OF INVOICES
With electronic invoice processing you achieve a simplified process for acceptance and approval of invoices, whether you receive them on paper, as PDF or in PEPPOL BIS format or similar. Ibistic has developed solutions for receiving digitalised invoices with a standardised way of presenting the electronic invoice information, including the e invoices. Thus, you are not dependent on the supplier's stylesheet.
Ibistic operates its own access point for receiving national and international electronic invoices. Ibistic has also developed a separate solution for receiving invoices via mail named "invoicedrop.com". This allows Ibistic's customers to receive, digitise and interpret their invoices in high quality at extremely affordable prices. Read more about e invoices here.
NO MORE SEARCHING FOR INVOICES - THEY ARE ALWAYS AT HAND - STORED ELECTRONICALLY!
Never lose an invoice again. You always know where it is - whether it is being processed or if it is archived. Digital invoice processing is secure, affordable and provides you with a complete overview of all inbound invoices. Ibistic follows the laws and regulations of each country regarding the storage og accounting data.
Regardless of where in the invoice processing flow the invoice is "located", it is easy to find. Users are notified regularly whether there are new invoices for processing or if you should have forgotten to process them. If you need to split the invoices into different authentication or posting items, it is easily done and each item can be distributed for verification and approval. That way, the electronic invoice approval process will be quick and accurate.
ELECTRONIC INVOICE HANDLING - ALWAYS AVAILABLE ONLINE
The online workflow solution is available in all browsers, because it is delivered as "Software as a Service" (SaaS) and thus always at hand. Easily access your data whether you need to process invoices or browse the archive and search for a particular invoice and it's attachments. Using electronic invoice handling, all your invoices are digitised and digitally stored in a shared archive.